Privacy Policy

Valiant & Company For Organizing Exhibitions & Conference (“Company”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of individuals who interact with us through our websites, registration forms, events, exhibitions and conferences. This Privacy Policy outlines how we collect, use, disclose and safeguard your personal data in accordance with the Personal Data Protection Law (PDPL) of the Kingdom of Saudi Arabia and applicable international standards.

1. Data Controller Information

Valiant & Company For Organizing Exhibitions & Conference
7783 Ibn Katheer Street, As Sulimaniyah, 12233 Riyadh, Saudi Arabia
info@valiantandcompany.com
Licensed and operating under the laws of the Kingdom of Saudi Arabia.

2. Scope of the Policy

This policy applies to:

  • Visitors and users of our websites and digital platforms.
  • Individuals who register for or participate in our exhibitions, conferences, or other events.
  • Clients, sponsors, partners, and vendors interacting with us.
  • Any individual whose personal data is collected during our operations.

3. Types of Personal Data Collected

We may collect the following categories of personal data:

  • Identity Information: Full name, nationality, company name, position/title.
  • Contact Information: Email address, phone number, mailing address.
  • Professional Data: Industry, job role, company details.
  • Event Participation Data: Registration preferences, badge scans, session attendance.
  • Marketing Preferences: Subscription choices, communication preferences.
  • Technical Data: IP address, browser type, operating system, and usage data from website analytics.
  • Any other data necessary to fulfil event or contractual obligations.

4. Methods of Data Collection

We collect personal data through:

  • Online registration and contact forms.
  • Website visits and digital cookies.
  • Event registration platforms.
  • Direct communication via email, phone, or in-person meetings.
  • Third-party service providers or partners (where permitted by law).

5. Legal Basis for Processing

Under the PDPL of Saudi Arabia, we process your personal data only when we have a valid legal basis, including:

  • Your explicit consent (obtained during registration or use of services).
  • Fulfilment of a contractual obligation (e.g. event registration).
  • Compliance with legal or regulatory requirements.
  • Our legitimate interest in organising and managing events, promoting engagement, and enhancing services (balanced with your data protection rights).

6. Use of Personal Data

We use your personal data for the following purposes:

  • To process registrations and provide access to our events and services.
  • To communicate event updates, confirmations, and other relevant information.
  • To analyse attendee engagement and improve future event experiences.
  • To market relevant offerings, content, and opportunities (where permitted).
  • To comply with Saudi legal and regulatory obligations.
  • For security and fraud prevention purposes.

7. Sharing and Disclosure

We may share your personal data with:

  • Authorised third-party service providers: including event registration platforms, analytics providers and marketing agencies.
  • Government authorities or regulators: when legally required or upon valid request.
  • Event partners, sponsors, or exhibitors: only with your consent (e.g. badge scans or business matchmaking).
  • Internal departments: for operational purposes and business continuity.

We do not sell or rent your personal data to third parties under any circumstances.

8. International Data Transfers

Where data needs to be transferred outside the Kingdom of Saudi Arabia, we ensure appropriate safeguards are in place, including data processing agreements and compliance with PDPL provisions for cross-border data transfers.

9. Data Security

We implement appropriate technical and organisational security measures to protect personal data from unauthorised access, alteration, disclosure or destruction, including:

  • Encrypted communications and secure servers.
  • Role-based access controls.
  • Regular audits and compliance reviews.

10. Data Retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, including:

  • Duration of your event participation or contractual relationship with us.
  • Legal or regulatory retention requirements under Saudi law.
  • Internal record-keeping and dispute resolution needs.

11. Your Rights Under Saudi Law

Under the Saudi Personal Data Protection Law, you have the following rights:

  • Right to access your personal data.
  • Right to correct or update inaccurate or incomplete data.
  • Right to request deletion of your data (where applicable).
  • Right to withdraw consent for processing (where consent was the basis).
  • Right to object to certain processing activities.
  • Right to data portability, where technically feasible.

To exercise any of these rights, please contact us at info@valiantandcompany.com. We will respond to your request in accordance with the PDPL timelines.

12. Use of Cookies and Tracking Technologies

Our websites use cookies and similar technologies to:

  • Enhance user experience.
  • Analyse website traffic.
  • Personalise content and advertisements.

You can control cookie preferences through your browser settings, and through the cookie notice. By using our website, you consent to the use of cookies as outlined in this policy.

13. Updates to the Privacy Policy

We may update this Privacy Policy from time to time to reflect legal, operational or service-related changes. We will notify users of any material changes through our website or by direct communication.

14. Contact Us

If you have any questions or concerns regarding this Privacy Policy or our data handling practices, please contact us at:

Valiant & Company For Organizing Exhibitions & Conference
7783 Ibn Katheer Street, As Sulimaniyah, 12233 Riyadh, Saudi Arabia
Email: info@valiantandcompany.com